I want to obtain my student certificate, transcript, graduation certificate, or diploma. Where can I get them?
- Student certificates, transcripts, and graduation certificates can be obtained via the e-government system. Diplomas are issued centrally by the Registrar’s Office (Students Affair Department) after graduation.
When and how can I apply for postgraduate programs?
- Application dates, procedures, required documents, and quotas are announced on our Institute’s website (https://www.gedik.edu.tr/akademik-birimler/lisansustu-egitim-enstitusu)before the start of the fall and spring semesters.
Are there any written or oral exams, scientific exams, or interviews for postgraduate program applications?
- The announcements for student admissions include detailed explanations.
Can I apply for postgraduate education before graduating from an undergraduate program?
- Applicants for postgraduate programs must hold an undergraduate degree.
What should a candidate do if he/she is on the reserve list after the interview/exam of his/her postgraduate application??
- Candidates on the waiting (reserve) list are admitted in order if successful candidates fail to register within the specified period. It is the candidate’s responsibility to follow the announcements.
Do I need to renew my registration every semester?
- Yes, students must renew their registration at the beginning of each semester. Semesters without registration are counted toward the maximum study period. Students cannot exercise their student rights during unregistered periods. Students in the thesis phase must register for the “Thesis” course.
I couldn’t register for courses on time. What should I do?
- Students who fail to register for courses or renew their registration within the academic calendar deadlines cannot attend courses or exams for that semester and lose their student rights. This semester is also counted toward the maximum study period. Such students should submit a petition to the Institute during the grace period specified in the academic calendar. Students whose excuses are accepted by the Executive Board of the Institute can renew their registration.
What is the normal and maximum duration to complete a program?
- Excluding the preparatory period, the time to complete the program from the semester courses are first offered is as follows:
- For non-thesis master’s programs: Minimum two semesters, maximum three semesters.
- For thesis master’s programs: Normal duration is four semesters, maximum is six semesters.
- For doctoral programs with a master’s degree: Normal duration is eight semesters, maximum is twelve semesters.
Is attendance mandatory for postgraduate programs?
- Attendance is mandatory for theoretical and practical courses. Except for distance education programs, students must attend 70% of theoretical courses and 80% of practical sessions or other learning activities to be eligible for final exams.
How do I request voluntary withdrawal?
- Newly admitted students can apply for withdrawal by completing the withdrawal form available on the Institute’s website, obtaining approval from the Financial Affairs Department ([email protected]), and submitting the form to the Institute’s email ([email protected]).
When can I request a leave of absence?
- Except in cases of necessity, requests for registration freeze/leave of absence must be made before the start of classes at the latest. For detailed information, email [email protected].
When are advisors assigned?
- Advisor assignments are made by the end of the first semester. Students must complete the advisor designation form available on the website of the Institute of Graduate Studies, and submit it via email ([email protected]).
How can I change my advisor?
- Changes in thesis advisors require a request form completed by the student and/or advisor and submitted to the relevant Program chair for approval. The form is then forwarded to the Institute for processing.
What is the duration of the scientific preparation program, and is it included in the postgraduate study period?
- The scientific preparation program lasts up to two semesters. Students who fail to pass within this period are dismissed. This period is not included in the duration of master’s or doctoral programs.
How can I apply for course exemptions?
- Applications for course exemptions can be submitted using the exemption form available on the Institute’s website starting from the semester of admission.
Am I required to retake failed courses?
- Postgraduate students must retake failed elective courses if available. If the course is unavailable or removed from the program, students may take an alternative postgraduate course with advisor approval.
When and how is a master’s thesis proposal determined?
- Thesis proposals prepared jointly by the student and advisor must be submitted to the department by the end of the second semester and finalized upon approval by the Institute’s Executive Board.
Can changes be made to the master’s thesis proposal later?
- Changes to the thesis proposal can be requested as in the initial proposal process. Modifications approved during the thesis defense exam may also be made.
What are the requirements to attend the thesis defense exam?
- Students who meet the course, credit, and other requirements of their program can proceed with the thesis submission process according to the documents specified under “Thesis Submission” on the Institute’s website.
What happens if a thesis is found unsuccessful?
- Students whose thesis is rejected are dismissed from the program. Alternatively, upon request, they may be awarded a non-thesis master’s degree if they meet the program’s course and credit requirements within one semester. Failure to meet these requirements will result in dismissal.
What is the timeframe for corrections in a thesis?
- Students who are required to make corrections to their thesis must do so within three months for master’s programs or six months for doctoral programs from the date of the defense exam. The thesis must then be re-defended before the same jury.
What are the course and credit requirements for graduating from a doctoral program?
- For doctoral programs, students admitted with a master’s degree must complete at least 21 national credits (a minimum of 7 courses), seminars, qualifying exams, thesis proposals, at least 3 successful thesis monitoring reports, and the thesis defense, amounting to a total of 240 ECTS credits.
I have passed the course period in the Ph.D. program. When should I take the proficiency/qualification exam??
- Students who successfully complete their coursework and seminars and register for the qualifying exam are eligible to take the exam. The qualification exams are conducted twice a year, as specified in the academic calendar.
What is the success criterion for the Ph.D. qualification exam?
- The qualification exam consists of written and oral sections. Students must score at least 75 out of 100 in the written exam to proceed to the oral exam. A score of 75 or higher in the oral exam is also required for a student to be considered successful.
What happens if I fail the Ph.D. qualification exam?
- Students who fail the qualifying exam must retake the failed section(s) in the following semester. If the student fails again, they will be dismissed from the Ph.D. program.
What happens after passing the Ph.D. qualifying exam?
- A thesis monitoring committee is established within one month, based on the recommendation of the department and approval by the Institute’s Executive Board. The student is required to present his/her thesis proposal within six months after the qualification exam.
What is the process for defending a Ph.D. thesis proposal?
- Students register for the thesis proposal course and submit their proposal, including the research’s purpose, method, plan, and ethics committee approval (if applicable), to the Institute at least 15 days before the defense. The proposal is defended orally before the committee.
My Ph.D. thesis proposal was rejected. What process should I follow?
- Students whose proposals are rejected may resubmit and defend a revised proposal within six months. If the proposal is rejected again, the student will be dismissed from the program.
What are the next steps after my Ph.D. thesis proposal is accepted?
- After acceptance, the thesis monitoring committee meets twice a year (once between January-June and once between July-December). Students must submit a written report summarizing their progress and outlining their plans for the next semester at least one month before the meeting.
Does the thesis proposal defense count as an interim report?
- No, the report presented during the thesis proposal defense is not considered an interim report by the thesis monitoring committee.
Can I make changes to my approved doctoral thesis proposal?
- Any necessary changes to an approved thesis proposal must be submitted as a report prepared by the thesis monitoring committee to the Institute. The changes are reviewed and finalized by the Institute’s Executive Board.
What are the prerequisites for attending the doctoral thesis defense exam?
- The following requirements must be met:
- At least three successful thesis monitoring reports.
- Regarding the thesis topic, it is necessary to publish at least one article mentioning the name of the university in a national or international peer-reviewed journal or, if the article has been accepted for publication, to submit the relevant document to the Institute’s Executive Board.
- Preparation of the thesis according to the Institute’s thesis writing guidelines.
- A similarity report showing that the thesis has a similarity index below 15%.
Can graduates of non-thesis master’s programs apply for Ph.D. programs?
- Students who graduated from non-thesis master’s programs before February 6, 2013, can apply for Ph.D. programs. Those who graduated after this date are not eligible.
What is an ORCID number, and how can I obtain one?
- ORCID provides a unique digital identifier for researchers, allowing easy access to all their academic outputs, regardless of name similarities or changes. You can obtain an ORCID number at orcid.org/register. The number must be entered into the student information system and the national thesis center’s digital thesis entry form.
What are the conditions that result in dismissal from the university?
- Dismissal occurs under the following circumstances:
- Failure to complete the scientific preparation program successfully.
- Failure to complete the non-thesis master’s program within 3 semesters.
- Failure to complete coursework or seminar requirements in thesis master’s programs within 4 semesters or the thesis within the maximum duration of 6 semesters.
- Failure to meet the required credits, conditions, or thesis work in doctoral programs within the allotted time.
- Failure of the doctoral qualifying exam twice.
- Rejection of the doctoral thesis proposal twice.
- Consecutive or intermittent failure in thesis monitoring reports.
- Rejection of the thesis after a defense or upon failure to correct the thesis as required.
- Failure to meet the conditions for a non-thesis master’s diploma within the allocated time.
- Failure to submit the thesis and required documents after a successful defense.
- Voluntary withdrawal or transfer to another university.